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What is a report?

A report is written for a definite purpose and a particular audience. Accurate information and evidence are presented, examined and applied to a particular problem or issue. The information is provided in a clearly structured format, making use of the sections and headings so that the data is simple and accessible to locate and follow.


Report writing: formatting the report elements

Here are the chief sections of the standard report writing format-

Title section- If the report paper is short, then the front cover can incorporate any information that you believe is necessary including the authorities and the date prepared.

Summary- There needs to be a summary of the major points, conclusion, and recommendations. It requires being short as it is an extensive overview of the report.

Introduction- The first page of the report needs to have an introduction. You will explain the problems and show the reader why the report is being made.

Body- This is the main section of the report. There need to be several sections, with each having a subtitle.

Conclusion- This is where everything comes together.

Recommendations- This is what needs to be done. Explain your recommendations, putting them in order of preference.

Appendices- This includes information that the experts in the field will read. It has all the technical details that promote your conclusions.

Tips for good report writing-

  • Keep it simple. Do not try to impress, rather attempt to communicate. Keep the sentences short and to the point.

  • Use an active voice rather than passive. Active voice presents the writing transit smoothly and efficiently.

  • Proper grammar and punctuation are essential. Having someone proofread is a good idea.

Communication skills-

Good communication is crucial in business. Normally, there is more than one person that is working on a goal. And good communication will enable an exchange of ideas and interests.

There can be no group effort without communication because it is important to coordinate the efforts of everyone.

Bad communication can waste your valuable time and effort.

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